Integrated, Optimized, Simplified.
Real Time Membership Data:
ClubSoft Office is built on the premise that information is best when it is real time. Unlike most systems, ClubSoft is not dependent upon an "End-of-Day" or a "Sync" process before you and/or your members are updated. Information is always up-to-date.
No two clubs are exactly alike. Think of everything that is unique about your membership – your minimums, your dues structure, other recurring charges and, of course, the special rules, discounts and fees that apply to only a few members. This is why ClubSoft allows you to configure a membership management experience as unique as your Club.
Through the use of Member Groups and Custom Fields, ClubSoft’s Membership module can expand and contract to fit the shape of your operation. Additionally, by utilizing Microsoft’s .NET architecture, ClubSoft offers your membership the ability to view personal account information such as billing and roster information through your club’s website in "Real Time".
Members can easily find answers to questions such as What’s the remaining balance on my Food & Beverage Minimum?” and What was the $20.00 charge from the Golf Shop on the 15th of last month for?” directly from your club’s website.
Accounts Payable- Wouldn’t it be nice to create purchase orders, receive inventory and record invoices in an integrated process that cuts the task of paying vendors in half? At ClubSoft, we couldn’t agree more. That’s why our Accounts Payable system was developed with the Club Accountant in mind.
General Ledger- Like Accounts Payable, the General Ledger module is fully-integrated with the rest of the ClubSoft product. This means no clumsy interfaces to third-party accounting systems.ClubSoft offers two solutions for your Club’s financial statements. Our Interactive Reports include drill-down functionality, allowing users to drill-through their financials all the way to original posting details. Some customers, however, prefer to produce custom-designed financial statements through the system. Although other club system providers sell Purchase Orders and Budgets as separate modules, the ClubSoft Accounts Payable and General Ledger modules come complete with Purchase Orders and Budgets at no additional price.
Online Payments- Eliminate time-consuming data entry tasks by setting up automatic ACH Bank Draft and Credit Card payment options. This allows Members to automatically pay their account balances each month by having money drawn from their checking account or charged to a credit card.
Banquet & Catering- We have partnered with ReServe® Interactive to provide a powerful Banquet & Catering solution. This system’s features include:
- Automated Event Book
- Automated Document Creation
- Automatic Tracers
- Setup & Service Wizards
- Integrated E-Mail
- Custom Correspondence
- Ingredient/Equipment Management
Payroll- Clubs process Payroll in many ways. Some use an outside service such as ADP or Paychex and still others use an in-house solution for Payroll. ClubSoft can work with either of these options and has partnered with Gatekeeper when a club wants to do Payroll in-house.
Gatekeeper has many years experience working with private clubs to make their timekeeping and payroll solutions specific to the needs of Clubs. Many other club software vendors have selected and used Gatekeeper as their preferred vendor so we feel comfortable that Gatekeeper is prepared for your in-house needs.